Noctivion

Founder Flow SprintEvent Inquiry Flow

Event Inquiry Flow

Packages. Availability. Structured inquiry. No inbox chaos.

Prospects see your packages and pricing, check basic availability, and submit a structured event inquiry — before the back-and-forth email chain starts. You get qualified leads with event date, type, guest count, and budget already on record.

Wedding photographersVideographersEvent venuesCatering companiesDJs and entertainersMobile photo boothsFloral designersEvent rental companiesWedding plannersMobile event service operators
Start Your Event and Vendor Intake System →Map it first · $30 audit

Current broken path

What operators are dealing with today.

Inquiries scatter across Instagram and email

Leads arrive in DMs, comment sections, and inboxes simultaneously. Nothing is captured in a consistent format. Leads slip through.

No event details collected upfront

Every inquiry kicks off a back-and-forth email chain to collect date, guest count, location, and budget — work that could happen before the first reply.

No deposit or hold process

Prospects hold multiple vendors until the last minute. Calendar stays uncertain. No commit mechanism.

Clients don't qualify themselves before reaching out

Every call includes a pricing discovery that could have been done online. Time spent on mismatched leads.

Customer action captured

What the customer does.

Prospect browses event packages, checks availability, and submits a structured inquiry with event date, type, guest count, and budget range.

  1. 01

    Browse packages

    Service or package cards with photos, descriptions, and starting prices. Prospect understands options and pricing range before reaching out.

  2. 02

    See what's included

    Deliverables, timeline, and what the client needs to have ready. Expectations set before the first conversation.

  3. 03

    Check basic availability

    Event date and general location submitted first. The operator knows what they're looking at before investing in the full intake.

  4. 04

    Submit a structured inquiry

    Event date, type, guest count, budget range, and contact. Everything the vendor needs to assess fit — in one form, before the first call.

What ships in V1

Front-end and backend, together.

Front-End V1

  • Service or package cards with photos, descriptions, and starting prices
  • What's included breakdown per service or package tier
  • Availability check: event date and location field before full intake
  • Structured event inquiry form: date, type, guest count, budget range, timeline, contact
  • Lead capture: inquiry logged to operator email and Google Sheets
  • Mobile-first intake UX, fully responsive
  • Custom domain deploy

Backend / Admin V1

  • Google Sheets inquiry log: event date, type, guest count, contact, budget, timeline
  • Operator email alert on each new inquiry
  • Inquiry reference number on each submission
  • Inquiry structured for follow-up and calendar review

Operator command layer

What the operator receives.

Event inquiry summary

Date, type, guest count, budget, and contact — formatted for operator review.

Scope brief

Event details organized for the vendor to assess fit before the first conversation.

Availability check prompt

Suggested operator next step based on the event date and current calendar.

Reply template

Initial response draft for operator to review and send to the prospect.

Follow-up prompt

Recommended follow-up timing based on event date and submission date.

Semi-automation V1

What happens automatically.

These run on each customer action without operator input. Every trigger is configured during the build — not a black box.

Inquiry confirmation email to prospect on submission
New inquiry alert to operator email
Google Sheets row created on each submission
Inquiry reference number auto-generated

AI Front Desk Classification

Supervised layer. Honest boundary.

The AI layer is a supervised intake and organization tool — not an autonomous agent. Every output is reviewed before it reaches the customer or leaves the system.

Supervised layer · Included in V1 / V2

Operator reviews all output before it sends or publishes.

  • Event inquiry summary → date, type, guest count, budget, and contact structured for operator review
  • Operator alert → formatted new inquiry notification
  • Reply template → initial response draft for operator to approve and send
  • Follow-up prompt → recommended follow-up timing based on event date
  • Backend organization → inquiries structured by event date for calendar review

Autonomous layer · Not included · Do not advertise

AI acting without operator review — outside scope.

  • Autonomous event booking confirmation without operator review
  • AI responses to prospect questions about availability or pricing directly
  • Autonomous calendar hold or deposit processing without operator approval
  • Binding availability commitments from intake form data
  • AI-generated event contracts or binding pricing

Add-ons

What you can add later.

V1 ships the base system. Add-ons expand it after Phase 1 is live and you've seen it work.

Operator SMS alert on new inquiry

V1 · Buildable now

Text notification when an event inquiry lands

Automated inquiry confirmation email

V1 · Buildable now

Styled confirmation to the prospect confirming receipt

Calendar availability display

V2 · Requires setup

Available dates shown to prospects before intake — requires calendar integration

Deposit-ready checkout path

V2 · Requires setup

Holding deposit collected at inquiry — Stripe wired, activate when ready

AI-generated event proposals

V3 · Do not advertise

Autonomous proposal creation without operator review — do not advertise

Autonomous booking confirmation

V3 · Do not advertise

AI-confirmed bookings without operator approval — not supported in V1

Honest guardrails

What not to promise.

This is a real system with real boundaries. The operator runs their business — the system helps them run it better.

  • Guaranteed date availability from the intake form
  • Binding pricing commitments before scope call with the operator
  • Automated contract or agreement generation
  • Autonomous booking without operator review and approval
  • Real-time calendar integration without separate setup

Proof

This system is live and working.

Custom Action Flow — applicable to event photographers, venues, mobile vendors, and service providers running event-based intake. No dedicated proof lane yet. See live systems at /founder-flow-sprint.

View the proof →

Start your Event Inquiry Flow

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